Virtual Office during COVID 19

April 3, 2020 The Editorial Board - Teamware Solutions

In these times of the COVID-19 outbreak, it has become inevitable to run our customer meetings and manage internal project work virtually using various tools available in the market. But before we get into the tools let’s look at the overall framework for running these virtual offices set up and what specific areas it can help address. Firstly, in terms of Areas that we must focus on it is a combination of external and internal stakeholders that we must address. Let us look at the diagram below to understand better!

As you see we must address both internal and external audiences and the spectrum of work right from holding customer workshops to managing Programs to managing activities at team and resource level all virtually.

Some common denominators that we must keep in mind while addressing these areas as depicted below:

As you see the attributes for virtual office must address key aspects of team collaboration, individual workspaces, informal chats/communication, Synchronous connect like video calls to avoid distractions, provide motivation to perform and address status tracking at program/team and i

As you see we must address both internal and external audiences and the spectrum of work right from holding customer workshops to managing Programs to managing activities at team and resource level all virtually.

Some common denominators that we must keep in mind while addressing these areas as depicted below:

As you see the attributes for virtual office must address key aspects of team collaboration, individual workspaces, informal chats/communication, Synchronous connect like video calls to avoid distractions, provide motivation to perform and address status tracking at program/team and individual levels.

In Summary the framework must have the following key pillars to ensure 360-degree coverage:

In terms of tools that are available to enable this let’s look at some popular ones
The combination we must have is any video conferencing tool that you feel comfortable with, like Zoom, Teams or Hangouts that has a separate digital facilitation platform in addition.

Happy Working! 